For medical equipment distributors & service organizations
Lot, serial, and expiry data in spreadsheets. Consignment stock at hospitals nobody can see. PM schedules on someone’s calendar. Month-end as archaeology. We build the one system that ends this, on Odoo, at a fixed price.
We were you
From 1996 to 2020, Nedax was a general representative and distributor of medical equipment, with engineering roots back to 1982, when our family firm installed and serviced medical equipment from Ljubljana to Skopje. We were the first company to deliver a World Bank project in Bosnia: 37 community rehabilitation centers, with the RRC Fojnica rehabilitation center the same year. Three Japanese government grant projects. More than 190 healthcare institutions relied on equipment we supplied and serviced. We know consignment counts, tender deadlines, and expiry-date panic from the inside, because they were our Monday mornings.
The problems we build against
Each one costs hours every week and credibility every quarter. Each one has a specific answer in one system.
A recall notice or an auditor’s question means days of digging through delivery notes and Excel tabs, hoping the last update was real.
Every unit carries its lot, serial, and expiry from goods receipt to installation. One search shows where any lot went and what expires next quarter. The record builds itself as your team works.
Stock sitting at hospitals is counted by phone call and gut feeling. It gets used without paperwork and written off at year-end.
Each hospital becomes a consignment location you can actually see. Usage triggers the invoice; replenishment triggers the delivery. Year-end counts stop being a negotiation.
Preventive maintenance depends on whoever keeps the spreadsheet remembering. Missed visits surface as complaints, or as contract penalties.
Service contracts generate their own maintenance work orders on schedule. Technicians see what is due this week; you see what was missed, before the customer does.
Every tender means rebuilding the same document set by hand under deadline: datasheets, references, price schedules, declarations.
Tender document workflows keep product data, references, and price schedules in one place, assembled and versioned per bid instead of rebuilt from scratch.
The quote is retyped as an order, the order as a delivery, the delivery as an invoice. Every re-keying is a chance to ship the wrong thing or bill the wrong number.
One record flows from quote to order to delivery to invoice. Stock is reserved on confirmation and the ledger updates itself. Month-end becomes a review, not a reconstruction.
You know revenue per service contract. You do not know cost, because parts, hours, and travel are buried in three other systems.
Every contract collects its own costs: parts consumed, technician hours, travel. Profitability per contract, per machine, per customer, on a report that is always current.
What you get
Core gets your daily operation onto one system in 90 days. Full Platform extends it to the parts of the business that make a medical distributor a medical distributor.
90 days to first go-live
Everything in Core, plus:
How engagements work
EUR 1,950 fixed
2 weeks
100% credited against implementation if you proceed.
from EUR 19,500 fixed
90 days to first go-live
from EUR 39,500 fixed
timeline set by the audit roadmap
from EUR 1,450/month
15 hours included. One-business-day response. The system keeps pace with the business after go-live.
EUR 95/hour
10-hour minimum block. Architecture, second opinions, rescue assessments.
Fixed price per phase. A working demo of real progress every week. Exit at any phase boundary and keep everything built, plus documentation.
See full pricing and how the fixed price stays fixed →Questions owners ask
The Operations Audit takes two weeks and produces a fixed-price roadmap. Core Implementation reaches first go-live in 90 days from kickoff: CRM, sales, inventory with lot and expiry tracking, purchasing, and accounting. Full Platform scope is phased after that, on the timeline the roadmap sets.
Migration is scoped in the audit, where we assess your data quality before quoting. Master data, open transactions, and lot and serial history come across; dead records usually should not. You see migrated data in the weekly demos long before go-live, so surprises surface early.
Yes. Each hospital or depot is a stock location with its own counts and movements. Consignment usage drives invoicing, replenishment drives deliveries, and the same lot and expiry tracking applies everywhere your stock sits.
We do not give regulatory advice, and no software makes you compliant by itself. What the system gives you is the record: which lot and serial went to which customer, when, on which document, with expiry dates attached. When an auditor or a recall asks the question, the answer is a search, not a week.
Odoo ships e-invoicing formats for many European countries, and e-invoicing integrations are part of Full Platform scope. We confirm your specific country requirements during the audit, before anything is quoted.
Run & Improve, from EUR 1,450 per month: 15 hours included and one-business-day response. Distribution taught us that the sale is the beginning; support is where a systems partner earns the next decade. We do not disappear after go-live.
A generic agency has to interview you to learn what consignment stock or a tender dossier is. We ran a medical equipment distribution and service business for 25 years: 190+ institutions, World Bank and Japanese government projects, lines like Nihon Kohden and Enraf-Nonius. We build the system we needed then.
Because we never quote blind. The audit maps your processes and measures your data first; the fixed price is calculated from that evidence. The audit fee is credited in full against implementation, and you can exit at any phase boundary and keep everything built.
The Operations Audit is EUR 1,950, takes two weeks, and is credited in full if you proceed. Worst case, you walk away with a map of your processes and an honest roadmap.